Contact:
Colleen Quinn
Office of Student Life.
As a member of a student organization you are not only adding to the quality of life here at UWB, but you are building your own experience. This website was designed to help you create, manage, and grow your student organization.
Start by filling out the online event planning form. You will be guided through the process step by step and your event proposal will be forward to the Office of Student life where the Student Progams Coordinator will work with you to ensure your events success.
Get quick Husky Helper advice on how to set goals, motivate your members, plan programs and recruit new members
The Student Organization Handbook contains answers to many of the questions that student organizations will face. Become familiar with the policies and procedures your student organization will need to follow.
It is required to re-register your student organization with the Office of Student Life each year if you wish to continue it's membership and benefits.
Print out the e-mail agreement form and bring it to the Office of Student Life, LBA 208. You must bring the signed paper copy because your signature needs to be on file for the agreement form.
Marketing your events and Student Organization
Fliers - After your create your flier, you can make up to 35 copies in the Office of Student Life or else you can e-mail your flier to sent out cquinn@uwb.edu please be specific on (how many fliers you would like, color of paper, etc.)
Library Screen Savers - e-mail a 8.5 x. 11 (landscape) jpeg or powerpoint slide advertising your event to cquinn@uwb.edu your slide will then be sent to the Library for posting on the computers.
Large Banners - there is a variety of colored butcher paper and paints available in LBA 209 for you to make large posters with.
Q: How do I re-register my club?
A: If your club has already existed for at least one year, you will need to re-register in order to access your SAF funds. To re-register please complete the registration form (available on this website) you will only need to fill out the officer information, advisor information and include the most updates constitution/charter. Turn in all forms to the Office of Student Life LBA 208.
Q: My group wants to have an event, what next?
A: After your group has decided upon the date and time of your desired event fill out the Event Planning Form (available on this website). Please know that this event request must be completed at least 2-3 weeks prior to the event. Your event is not confirmed, nor should you spend money until you have received event approval from the Office of Student Life.
Q: How do we reserve space?
A: Reserving space for a meeting or an event is all done on the Event Planning Form. If you are wishing to spend any money, please complete the event form at least 7 business days prior to your desired meeting.
Q: How do we access/spend money?
A: In order to spend your SAF monies, you must complete an Event Planning Form and include your budget information. If your group is wishing to purchase supplies or "non-event" materials, mark the Group Meeting box for the type of event. The Event Planning Form is located in the focus box on this webpage.
Q: My group wants to attend a conference, how does that work with SAF funds?
A: SAF funds can be used for traveling to a conference - if your group received "a travel award." You have to apply for Travel Awards directly through the SAF committee by their designated deadline. If your group has been approved for a "travel award" you should contact the Coordinator of Programs in the Office of Student Life at least one month prior to your conference. The Coordinator of Programs can help you fill out a travel advance form to cover lodging and food. Your conference registration may be paid for on the Pro-Card. However, you must pay for your flights "upfront" and get reimbursed for them.
Q: How do we make copies or get posters made?
A: If you need a few black and white photo-copied fliers, as a service the Office of Student Life will photocopy up to 35 pages black/white copies a month for each student group. To receive this service your event must already be approved and you must bring your copy-ready flier to LBA 208. For larger quantities please speak to the Office of Student Life staff.
Q: How do I get the Commons Coffee Cart to cater coffee for our event?
A: This is easy, just fill out the catering form found on the Commons Coffee Cart website. For the budget number write your Student Group Name and your account will be billed.
