Policies & Procedures

Campus Library Home. Sketch courtesy NBBJ.

General Information
Reserves Deadline
Copyright Compliance
How to Submit Reprints for Electronic Reserves
How to Place Books and CD-ROMs on Reserve
Media
Reserves Staff

General Information

Course reserves is a service provided by the UWB/CCC Campus Library to support UW Bothell and Cascadia Community College courses. Course reserves are designed to provide a high level of access to materials that are in demand by a large number of students. Materials are taken from the open stacks, placed in the open or closed reserves areas on the first floor of the Campus Library and given short loan periods to maximize access to materials. Reserve fines are set at a high level to motivate borrowers to return material on time for use by other patrons. Some materials can also be placed on electronic reserves (e-reserves) which can be accessed full-text via the World Wide Web.

Course reserve materials may include:

Books owned by the UW Libraries
Instructors' personal copies of books
Photocopies of book chapters, journal articles, lecture notes, homework assignments, problem solutions, test files and syllabi
Student papers (written permission must be obtained by the faculty before submitting papers for reserve)
Links to course-related Web sites

Reserves Deadline

There is no deadline for submitting materials for reserve. All materials will be processed in the order they are received and may take more than one week to process during busy periods. Every effort will be made to process items for reserve by the time they will be needed for class; however, we cannot guarantee same day or 24 hour service on last minute requests.

Copyright Compliance

Copyright permissions for items that do not fall under Fair Use must be obtained by the instructor before they are placed on reserve. For information regarding copyright and Fair Use, please see Copyright and Reserves and Copyright Information for Educators

How to Submit Reprints for Electronic Reserves

Electronic reserves are made available by the Campus Library through ERes, a Web-based reserves system. Electronic reserves are produced by scanning or converting print material provided by the instructor into PDF (portable document format), which can only be opened with Adobe Acrobat Reader (version 4.0 or better is recommended to ensure stability when printing). Most campus terminals have this application. If you need it for your home or work computer, you can download Adobe Acrobat Reader for free.

Instructors are responsible for monitoring the quality of the photocopies submitted to the Campus Library. Documents lose some quality when converted to PDF so it is best to provide the highest quality photocopies possible. Reserves staff will not photocopy readings for faculty.

In an effort to save paper and faculty time, we also offer direct scanning from books. You may submit your personal or library books for scanning to the reserves staff in the Materials Processing Office, LB1-311.

If you are submitting photocopies, please follow these guidelines:

The Digital Millennium Copyright Act requires that copies reproduced must contain the real notice of copyright if the copyright owner included it on the work. Please include the copyright notice with book excerpts and journal articles.
Submit clear, legible photocopies with as little "black area" as possible.
Provide photocopies on 8 1/2 x 11 white paper; double-sided copies OK.
PDF, HTML, Word, Excel or other files in electronic format may be submitted as email attachments or on disks.
We will not scan and place copies of entire books (including out-of-print materials) on ERes. If you have received permission to photocopy an entire out-of-print book from the copyright owner and want to place it on reserve, please speak with the reserves staff.
Student papers or projects must be submitted with written permission from the student.

After scanning, photocopies are kept in the Materials Processing Office until the end of the quarter. Photocopies will not be placed on hard copy reserve unless requested.

Due to increased activity in reserves, we will no longer process materials for UWS and UWT courses. Please contact the appropriate reserves unit.

If you would like someone from the Campus Library to provide a demonstration of the electronic reserve system to your class, please contact your librarian.

How to Place Books and CD-ROMs on Reserve

If you are planning to place copies of your required and optional textbooks on reserve in the Campus Library, please provide your textbook list to the reserves staff as soon as you place your orders with the Book Store. Please submit your textbook list by email, phone, or mail. New textbooks are rush ordered for reserve but depending on availability, it may take a few weeks to several months to receive cataloged copies for the Library.

Most reserve materials may have loan periods of 2 hours, 4 hours, 24 hours, 72 hours, or 168 hours. Textbooks are placed on 72-hour reserve unless otherwise specified by the instructor. Reserves staff may assign shorter loan periods to materials in high demand.

Books ordered for reserve are often accompanied by a CD-ROM supplement. Please indicate whether you would like the CD-ROM placed on reserve and whether you would like student access to the CD-ROM from library workstations. Please note that installation on library workstations requires advance notice. If you have any questions regarding library access to CD-ROMs, please contact Rob Estes at 425-352-5242 or libhelp@uwb.edu.

Most books owned by the UW Libraries may be placed on reserve. Please submit your supplemental book list by email, phone, or mail. Books not owned by the UW Libraries may be ordered through the appropriate subject librarian.

Instructors may place personal copies of books on reserve at the owner's risk. Unless otherwise requested, personal copies will be available for pick up in the Materials Processing Office at the end of the quarter.

Media

Media materials owned by the UW Libraries may be placed on reserve through the Campus Media Center (CMC). Please contact CMC at 425.352.5312 for additional information.